OptiFY ERP runs on infrastructure you control — on your own premises or on a dedicated server reserved for your company — and is implemented and supported by the team that builds it.
Both run the same system. The difference is who owns the hardware and who looks after it.
OptiFY ERP is installed on your own server. Your IT team controls access, backups and the network.
Ideal when: you want full ownership, or you already have a server room and an IT team.
An online server reserved for your company alone — shared with no one — so your performance is not affected by other customers' load.
Ideal when: you run several sites and do not want to keep in-house IT for the ERP.
| Question | On your premises | Dedicated server managed by OptiFY |
|---|---|---|
| Who owns the hardware? | You — the server sits in your building | OptiFY provides and manages a server reserved for your company |
| Who handles updates? | Included for the first year; optional annual package after that | OptiFY delivers updates to your server — nothing to install at your sites |
| Who controls backups? | Your IT team, on your own schedule | OptiFY, on the backup schedule agreed in your proposal |
| Internet connection | Can work offline on your own server | Required at every site — we advise a backup line where production depends on it |
| How it is priced | One-time licence, unlimited users | Quoted on modules, users and sites, and the server resources you need |
| Best for | Full ownership, existing server room | Multi-site operations without in-house IT |
On either option, local support comes from our team in Egypt, Sunday to Thursday, 9 AM – 5 PM.
Decide who sees what, who approves what, and keep a record of who did what.
Decide exactly who can see and do what in the system. If a user cannot see costs or salaries on their screens, an AI assistant connected through the AI Connector cannot see them either.
Define your own states and approval actions for 25 document types — from sales orders and purchase invoices to leave requests, loans, assets and work orders — and route each step to the right role.
Multiple companies and multiple branches with a one-click branch switcher, and document numbering series per document type, so each site keeps its own sequence and figures.
User logs and audit trails show who did what and when inside the system, for accountability across every team.
Secure login and encrypted connections (HTTPS) protect your business information from unauthorised access.
Dashboards are built from widgets you assign per role, so every manager sees the numbers that matter to them.
Ownership, location and backups — stated plainly.
Your data is yours. Every report — from stock balances to receivables ageing and financial statements — exports to Excel at any time.
Installed on your own server, the database stays inside your building, and your team takes its own backups whenever it wants.
On the managed option, the server is reserved for your company. We take regular backups, and the backup schedule and restore plan are agreed in your proposal.
Connected to the systems Egyptian businesses actually need.
Built into OptiFY ERP and supported by our team in Egypt. You choose which sales invoices and credit notes to submit; they are digitally signed and sent directly to the Egyptian Tax Authority, with the required QR code and UUID on every printout. How it works
Authorised AI assistants such as Claude or ChatGPT can work with your ERP data — read-only, and only within the signed-in user's own permissions. No API keys, and no password given to any app. Connect your AI assistant
Every business connects to different systems. Your integration needs are scoped during discovery and written into your proposal, before any commitment.
Ask every vendor on your shortlist. Here are our answers.
On your own server on your premises, or on a dedicated server reserved for your company and shared with no one. You choose.
Only the users you create, each limited by role-based permissions, over encrypted connections (HTTPS).
Get the answer in writing from every vendor. With OptiFY on your premises, the database is on your own server and you back it up yourself. On either option, every report exports to Excel at any time.
On your premises, the licence is a one-time purchase and the software is yours to keep. Support and updates after the first year are an optional annual package, not a condition for using the system.
ETA e-invoicing is built into OptiFY ERP and supported by our team in Egypt. Ask other vendors whether theirs depends on a third party.
Permissions are set per role, approval steps are routed to the right role, and the activity log shows who did what and when.
You do. On your premises, the database sits on your own server and your team takes its own backups whenever it wants. On a dedicated server, the server is reserved for your company and shared with no one, and every report exports to Excel at any time.
Installed on your premises, yes: OptiFY ERP can work offline on your own server. The dedicated-server option works online, so every site needs an internet connection, and we advise a backup line at the sites production depends on.
Your proposal can plan a move between deployment options. Tell us during discovery where you expect your business to be, and we scope the deployment around it.
Yes. Multiple companies and branches run on one system, each with its own document numbering, and on a dedicated server all your sites work from the browser on a single database.
The one-time licence includes unlimited users, installation, training and one year of updates. After the first year, annual support and update packages are optional.
Tell us about your sites, users and IT setup, and we will recommend the deployment that fits — in writing, in your proposal.